Redundancy

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Model documents and policies

Downloadable and customisable documents relating to redundancy. For more information see the employment law pages.

Contract clauses

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Contract clause on redundancy notice rights

 (54 KB)
Last Modified: 01 Jun 2013
This contract clause states the right of employees to receive written notice if they are made redundant, and that the company may make payment in lieu of notice upon such termination of employment.

Forms

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Ballot form for electing employee representatives for collective redundancy consultation

 (52 KB)
Last Modified: 01 Jun 2013
Use this ballot form to communicate to employees the candidates for election and what the role of the representative will be. Explain how the election process works and what to do with the form.
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Employee form to apply for voluntary redundancy

 (54 KB)
Last Modified: 01 Jun 2013
This form is for employees to apply for voluntary redundancy, where the company has commenced consultation on redundancy.
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Form detailing redundancy payments

 (55 KB)
Last Modified: 01 Jun 2013
This form is to set out the redundancy payment that an employee is entitled to, and how it has been calculated.
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Form to nominate an employee representative for collective redundancy consultation

 (52 KB)
Last Modified: 01 Jun 2013
This form can be used to nominate an employee to act as a representative during a collective redundancy consultation. The form explains how the process works and confirms when the form should be returned.
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Record of one-to-one consultation meeting

 (54 KB)
Last Modified: 23 Nov 2015
This document sets out the key points to discuss at a one-to-one consultation meeting.
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Redundancy ready reckoner

 (58 KB)
Last Modified: 23 Nov 2015
This table calculates statutory redundancy payments according to age and length of service.
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Redundancy selection matrix

 (54 KB)
Last Modified: 01 Jun 2013
This matrix is for assessors to score an employee being considered for redundancy on performance, skills, disciplinary and attendance record and work experience.

Letters

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Letter confirming acceptance of an offer of alternative employment to an employee on family leave

 (54 KB)
Last Modified: 02 Mar 2016
This letter confirms the acceptance of alternative employment by an employee made redundant while on family leave and covers how this new position and its trial period will fit with the family leave.
Word

Letter confirming an employee's redundancy following an unsuccessful trial period in alternative employment

 (55 KB)
Last Modified: 01 Jun 2013
This letter confirms that a trial period in alternative employment has been unsuccessful and that the employee is being made redundant, including details of redundancy pay.
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Letter confirming employee made redundant whilst on family leave has accepted alternative vacancy following trial period

 (53 KB)
Last Modified: 02 Mar 2016
This letter should be sent to an employee who was made redundant during family leave to confirm that they have accepted an alternative vacancy within the organisation. The letter confirms the terms and conditions of the role and that the notice of redundancy issued to the employee has now been withdrawn.
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Letter confirming reasons for a dismissal for an employee made redundant when on family leave

 (53 KB)
Last Modified: 02 Mar 2016
This letter sets out the summary reasons for dismissal for an employee who is made redundant when on family leave.
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Letter formally notifying an employee that they have been selected for redundancy as part of the individual consultation process

 (53 KB)
Last Modified: 23 Nov 2015
This letter informs an employee formally that they have been selected for redundancy, and invites them to a meeting where they may put their case before a final decision is made.
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Letter informing a redundant employee of the employer's decision following a meeting to discuss the offer of alternative employment

 (54 KB)
Last Modified: 01 Jun 2013
This letter informs an employee selected for redundancy of the employer’s decision following a meeting to discuss an offer of suitable alternative employment. The letter has optional clauses to offer an employee alternative employment or to notify the employee that no suitable alternative has been identified and confirming the date of the termination of their employment.
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Letter informing an employee made redundant whilst on family leave of the consequences of refusing suitable alternative employment

 (54 KB)
Last Modified: 02 Mar 2016
This letter informs an employee made redundant while on family leave that a suitable alternative position has been identified, and of the consequences should they refuse to accept it.
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Letter informing an employee of possible redundancy as part of the individual consultation process

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs an employee of a redundancy situation, the reason for it, that a consultation period has commenced, and that their position is one of those at risk although all alternative options will be explored.
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Letter informing an employee of the outcome of their application for voluntary redundancy

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs an employee of the decision made by the company regarding their application for voluntary redundancy.
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Letter informing an employee that they are not entitled to redundancy payment following a period of lay-off or short-time working

 (56 KB)
Last Modified: 23 Nov 2015
Use this letter template to acknowledge the notice of intention to claim redundancy payment and choose the appropriate explanation for why the employee is not entitled to claim redundancy payment.
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Letter informing an employee their position is no longer at risk of redundancy by individual consultation

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs employees who had previously been told that they were at risk of being made redundant that their position is now safe.
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Letter informing employees that the deadline for voluntary redundancy applications has now passed

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs employees that the deadline for voluntary redundancy applications has passed, and that any employees who have applied will hear soon whether their application has been accepted.
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Letter informing union or employee representatives of the proposed redundancies as part of the collective

 (54 KB)
Last Modified: 01 Jun 2013
This letter provides union or employee representatives with the information on proposed redundancies that they are required to be given under section 188 of the Trade Union and Labour Relations (Consolidation) Act 1992 and outlines the consultation process.
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Letter inviting affected employees to elect representatives for collective consultation purposes

 (54 KB)
Last Modified: 01 Jun 2013
This letter asks for nominations of employee representatives to consult with the employer over ways to avoid or minimise the need for redundancies, setting a date for the election of representatives.
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Letter inviting an employee provisionally selected for redundancy to a second individual consultation

 (54 KB)
Last Modified: 01 Jun 2013
This letter confirms the counter proposals raised by an employee at risk of redundancy at a consultation meeting, and invites them to a second consultation meeting to give the company’s response.
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Letter inviting an employee to a meeting to discuss their application for voluntary redundancy

 (53 KB)
Last Modified: 01 Jun 2013
This letter invites an employee to a meeting to discuss their application for voluntary redundancy and confirms that they have a right to be accompanied to the meeting by a work colleague or trade union official.
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Letter inviting an employee to an individual consultation meeting regarding potential redundancy

 (54 KB)
Last Modified: 01 Jun 2013
This letter informs an employee that their position is at risk of redundancy, and invites them to an individual consultation meeting to discuss the situation.
Word

Letter offering an employee selected for redundancy suitable alternative employment

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs an employee selected for redundancy that there is a suitable alternative role for them, giving details of it, and the consequences of their accepting or refusing this offer.
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Letter reminding an employee selected for redundancy about an offer of alternative employment

 (53 KB)
Last Modified: 01 Jun 2013
This letter reminds an employee selected for redundancy about an offer of alternative employment to which they have not responded, giving a final deadline for their answer.
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Letter responding to a redundancy payment claim when work will continue

 (55 KB)
Last Modified: 15 Apr 2014
Use this letter to acknowledge the employee's notice of intention to claim redundancy payment and explain that the company will likely contest this claim as there is reasonable expectation of normal work continuing.
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Letter to a redundant employee confirming that their trial period in alternative employment has been successful

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs an employee previously selected for redundancy that their trial period in alternative employment has been successful and they are no longer at risk of redundancy.
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Letter to a redundant employee inviting them to a meeting to discuss the offer of an alternative employment position

 (53 KB)
Last Modified: 01 Jun 2013
This letter invites an employee selected for redundancy to a meeting to discuss an alternative position that the company has identified for them.
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Letter to a redundant employee offering a trial period of alternative employment

 (53 KB)
Last Modified: 01 Jun 2013
This letter confirms the trial period and start date of an alternative position accepted by an employee who was previously selected for redundancy.
Word

Letter to a redundant employee setting out the notice period as part of the post-consultation process

 (54 KB)
Last Modified: 01 Jun 2013
This letter details the notice entitlement or pay in lieu of notice of employees who have been made redundant, where no suitable alternative employment was found.
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Letter to a redundant employee setting out their entitlement to redundancy pay as part of the post-consultation process

 (54 KB)
Last Modified: 01 Jun 2013
This letter details the redundancy pay and notice entitlements of employees who have been made redundant, where no suitable alternative employment was found.
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Letter to an employee made redundant while on family leave confirming that no suitable alternative employment is available

 (53 KB)
Last Modified: 02 Mar 2016
This letter informs an employee made redundant while on family leave that the company has been unable to identify a suitable alternative position for them and confirms the date of the termination of their employment.
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Letter to an employee made redundant whilst on family leave who has turned down a suitable alternative vacancy

 (56 KB)
Last Modified: 02 Mar 2016
This letter should be sent to an employee who was made redundant during family leave to inform them what will happen if they turn down an offer of suitable alternative employment within the organisation.
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Letter to an employee notifying them of redundancy because no suitable alternative position has been found

 (54 KB)
Last Modified: 01 Jun 2013
This letter confirms that an employee is being made redundant as no alternative employment has been found, and sets out their entitlement to notice or pay in lieu of notice, and redundancy pay.
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Letter to an employee selected for redundancy who has failed to respond to an offer of alternative employment

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs an employee previously selected for redundancy that their employment is terminated, as they have failed to respond to an offer (and subsequent reminder) of alternative employment by the final deadline.
Word

Letter to an employee taking voluntary redundancy confirming their dismissal

 (54 KB)
Last Modified: 01 Jun 2013
This letter confirms the dismissal of an employee who has applied for voluntary redundancy, the terms of the redundancy agreement, final day of employment and redundancy pay.
Word

Letter to an employee who is made redundant while on family leave offering suitable alternative employment

 (54 KB)
Last Modified: 02 Mar 2016
This letter informs an employee made redundant while on family leave that the Company has been able to identify a suitable alternative position for them. The letter explains that the employee is entitled to a four week statutory trial period in this role and that if they choose to accept this suitable alternative employment, the new role will commence at the end of the above notice period.
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Letter to an employee, post-consultation, withdrawing the notice of redundancy as a result of a change in circumstances

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs an employee notified of redundancy that, due to a change in circumstances, the notification is being withdrawn and they are invited to continue in their existing role.
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Letter to appropriate representatives notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs the appropriate representatives that compulsory redundancies are no longer necessary, and there have been sufficient applications accepted for voluntary redundancy.
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Letter to at risk employees notifying them that no compulsory redundancies are necessary as a result of voluntary redundancies

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs an employee previously told their position was at risk of redundancy that no compulsory redundancies will now be necessary, owing to sufficient applications for voluntary redundancy.
Word

Letter to confirm the election and role of an employee representative

 (55 KB)
Last Modified: 01 May 2013
Use this letter to notify an employee that they have been selected as an employee representative for the purposes of collective redundancy consultation. The letter also explains what the role involves and any training that will be provided.
Word

Letter to employees confirming that redundancies will be necessary and inviting applications for voluntary redundancy

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs employees that redundancies will be necessary, and invites applications for voluntary redundancy to try to avoid compulsory redundancies.
Word

Letter to employees outlining the terms of the voluntary redundancy agreement

 (54 KB)
Last Modified: 01 Jun 2013
This letter informs an employee taking voluntary redundancy of the terms of the redundancy agreement, the date employment ends, notice period and redundancy pay.
Word

Letter to the wider workforce informing them of a potential redundancy situation

 (53 KB)
Last Modified: 23 Nov 2015
This letter informs the wider workforce of a redundancy situation, giving the reason for it, but says that the recipient or their department should not be affected.
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Letter to the wider workforce providing notification that no compulsory redundancies will be necessary as a result of voluntary redundancies

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs an employee previously told their position was not at risk of redundancy that no compulsory redundancies will now be necessary, owing to sufficient applications for voluntary redundancy.
Word

Letter to union or employee representatives permitting access to consult with employees as part of the collective consultation process

 (53 KB)
Last Modified: 01 Jun 2013
This letter informs union and employee representatives in a consultation on proposed redundancies that they will have access to affected employees and necessary time off and facilities to fulfil their role.
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Letter to union or employee representatives starting consultation on the proposed redundancies as part of the collective consultation process

 (54 KB)
Last Modified: 23 Nov 2015
This letter invites union or employee representatives in a collective consultation on proposed redundancies to an initial meeting, referring to and giving any necessary information as set out in section 188 of the Trade Union and Labour Relations (Consolidation) Act 1992.
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Redundancy dismissal letter

 (52 KB)
Last Modified: 06 Nov 2015
This letter confirms that an employee has been made redundant and sets out the statutory payments that they are entitled to.

Policies

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Enhanced redundancy pay policy

 (54 KB)
Last Modified: 23 Nov 2015
This policy explains the company's enhanced redundancy pay scheme. It covers definition, discretionary payments, entitlement to the payment, calculation of the payment, and payment of the enhanced pay.
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Policy on offering suitable alternative employment for redundant employees where possible

 (55 KB)
Last Modified: 23 Nov 2015
This policy explains how the Company will attempt to identify suitable alternative employment for any employees selected for redundancy, and the process that will be followed.
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Policy on possible alternatives to redundancy

 (56 KB)
Last Modified: 01 Jun 2013
This policy explains how the Company will try to find alternative measures to avoid the necessity to make redundancies, and will negotiate with affected employees about possible measures.
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Policy on the right to appeal where an employee considers the selection criteria for redundancy have been unfairly applied

 (53 KB)
Last Modified: 01 Jun 2013
This policy covers the right of employees to appeal against their selection for redundancy, if they consider the selection criteria have been applied unfairly.
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Policy on the selection criteria for redundancy

 (56 KB)
Last Modified: 01 Jun 2013
This policy covers the process of selection for redundancy, including selection criteria and relative scoring of employees, consultation and ultimate right to appeal.
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Policy on time off work to search for new employment or training for redundant employees

 (53 KB)
Last Modified: 01 Jun 2013
This policy describes how employees who have been notified of redundancy may apply for time off work, which may be paid, to search for new employment or training.
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Policy on voluntary redundancy

 (54 KB)
Last Modified: 01 Jun 2013
This policy explains the circumstances under which employees may apply for voluntary redundancy, how such applications should be made and how they will be considered.
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Redundancy policy

 (59 KB)
Last Modified: 23 Nov 2015
This policy lays out how the organisation will manage impending employee redundancies. The policy covers alternatives to redundancy, voluntary redundancy, consultation and information, selection, alternative work, time off to look for work or undergo training, support, statutory redundancy payments, and notice and termination of employment.