Resignation

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Model documents and policies

Downloadable and customisable documents relating to resignation. For more information see the employment law pages.
Table of contents

Letters

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Garden leave letter

 (54 KB)
Last Modified: 01 Jun 2013
This letter explains the employee's obligations to the organisation while they are on garden leave and when the garden leave starts.
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Letter accepting retraction of resignation after formal acceptance

 (53 KB)
Last Published: 17 Jul 2015
This letter should be sent to employees in the event that a retraction of a resignation has been formally accepted. The letter outlines the reasons for the retraction and confirms that the employee will remain in employment.
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Letter acknowledging receipt of resignation

 (54 KB)
Last Modified: 01 Jun 2013
This letter confirms the employee's resignation. A number of optional paragraphs are included in relation to contractual notice periods.
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Letter responding to resignation letter containing grievance issues

 (52 KB)
Last Modified: 12 May 2014
This letter offers an employee who has submitted a resignation letter containing grievance issues the opportunity to have the issues addressed. The letter states that an informal chat or formal grievance meeting can be arranged but also outlines that if the employee does not wish to address the issues then a separate letter confirming the arrangements for their resignation period will be sent.
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Letter to an employee who has resigned in the heat of an argument

 (55 KB)
Last Modified: 01 Jun 2013
For employees who resign in the heat of the moment, this letter gives them an oportunity to discuss the reason(s) at a grievance meeting. If they do not respond to this invitation they are considered to have resigned and their P45 and final payments are processed.

Policies

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Resignation policy

 (57 KB)
Last Published: 16 Dec 2014
This policy details the process to be followed by an employee who wishes to resign and gives guidance for managers on the issues to consider before the resignation takes effect. The policy covers giving notice, pay in lieu of notice, garden leave, restrictive covenants, managing holiday during the notice period and the completion and handover of work.